This how-to pertains to classrooms 155, 226, 246, 257, 263, 267, 355, 357, 363, 367, and 444. For rooms 204, 255, 304, and 455, using your laptop's built in equipment should suffice to capture the recording. If you would like better sound, a USB boundary microphone can be located in those rooms and used to improve your laptop's audio quality. The only configuration that needs to be done is changing your microphone settings in Teams. A majority of the time Teams will default to the boundary microphone for you and no settings need to be changed.
Like everything in the Office Suite of tools, there are multiple ways to do the steps below. These are what we consider to be the easiest, and best practice for most.
The Media & Tech team encourages all faculty to schedule their entire class schedule on their Teams calendar (Step 1), regardless of if you plan to record or not. Doing so will prepare you for an easy means to record your class should a student be out for health reasons or an emergency. Just because a class meeting is scheduled, does not mean it needs to be used.
- Schedule Your Class for the Semester
- Schedule your class on your Teams calendar to create a place to start a meeting. The only participant of the meeting will be you. Permissions for sharing will be added after the class has finished recording.
[WATCH NOW] [SCHEDULE SCREENSHOT]
- Schedule your class on your Teams calendar to create a place to start a meeting. The only participant of the meeting will be you. Permissions for sharing will be added after the class has finished recording.
- Use the Room AV for Recording
- Recording ONLY using the Podium PC or a Laptop. NO PowerPoint.
- Tap the small toushscreen on the podium to wake the room and then tap "Recording Only"
NOTE: If using a laptop, plug in the USB cable from the podium tether into your laptop and choose "Laptop" as your "Recording Source" on the touchscreen. - Log into the computer with your MU credentials
- Click the Microsoft Teams icon on the desktop, it should automatically log you in
- Click the “Calendar” icon on the left side of the Teams app
- Locate today's class and click "Join"
- Click "Join Now" using "Computer Audio"
- Click the elipses and click "Start Recording"
- When done, stop the recording and leave the meeting
- Tap the small toushscreen on the podium to wake the room and then tap "Recording Only"
- Using the Podium Computer WITH PowerPoint
- Tap the small toushscreen on the podium to wake the room and then tap "Podium PC"
- Log into the computer with your MU credentials
- Click the Microsoft Teams icon on the desktop, it should automatically log you in
- Click the “Calendar” icon on the left side of the Teams app
- Locate today's class and click "Join"
- Click "Join Now" using "Computer Audio"
- Click the elipses and click "Start Recording"
- When done, stop the recording and leave the meeting
- Using Your Laptop WITH PowerPoint
- Plug in the HDMI cable on the podium. If needed use adapters tethered to the HDMI cable.
- Plug in the USB cable from the podium cable tether
- Tap the small toushscreen on the podium to wake the room and then tap "Laptop"
- Start Teams on your laptop
- Sign into Teams if necessary using your MU credentials
- Click the “Calendar” icon on the left side of the Teams app
- Locate today's class and click "Join" (If you have not scheduled a class, click "Meet Now")
- Click "Join Now" using "Computer Audio"
- Click the ellipses and click "Start Recording"
- When done, stop the recording and leave the meeting
- Recording ONLY using the Podium PC or a Laptop. NO PowerPoint.
- Share the Recording
- Navigate to https://portal.office.com
- On the left side of the browser window, click the OneDrive cloud icon
- Find the “Recordings” directory and click into it
- Click the share icon next to the recording you would like to share
- Enter the name of the student(s) you would like to share the recording with. You may also type a brief message for the student if desired. Then hit “Send”.
Teams Meeting Recordings and Expiration
Recordings will be saved in one of two destinations, based on how the meeting was scheduled:
- Teams channel meetings will be saved to the Microsoft Teams site under the channel's Files tab in the Recordings folder.
- Teams meetings scheduled via Outlook will be saved to the OneDrive for Business account of the person who started the recording. By default, these videos are saved for 180 days.
If the Teams meeting recordings you own must be kept, you change the video's expiration setting. Learn more about Teams meeting recordings and expiration.